To browse the list of CommuniGate Pro accounts or to create a new account, use a Web browser to access the WebAdmin Interface and enter the Accounts section.
If you want to view accounts in a Secondary Domain, enter the Domains section, and follow the link for that domain. You should have the Can Modify All Domains And Accounts access right to browse, create, and remove accounts and to modify account settings.
If you are a Domain Administrator, then the list of accounts in your domain appears on the main Domain administration page.
The Accounts page lists accounts and other objects in the selected domain.
To select users by name, type a string into the Filter field, and click the Display button: only the accounts with names containing the specified string will be displayed.
The pop-up menu allows you to limit the number of objects to be displayed.
The options all you to specify the type of objects you want to display: account, groups, forwarders and show the selected and total number of those objects in the domain.
Each line in the list contains an object name and it type.
To create a new account, type a new account name into the field on the right side of the Create Account button.
Use the pop-up menu to specify the account type:
By default, the account name becomes the person's E-mail name, so account names should contain only letters, digits, dash and point signs - some mail systems cannot send mail to accounts if account names contain other symbols.
Click the Create Account button. When a new account is created, its name appears in the Accounts list. The Server automatically displays the Settings page for the new account.
The Settings of a newly created account are automatically set to the Account Template values.
You can create several accounts at once, by preparing an Account List file and using the Import option.
To specify Account Settings, click the account name in the Accounts list. The Account Settings page appears.
The modified values of the Real Name and additional fields are updated in the Central Directory if the Domain has the Update Directory option enabled.
After the Account Settings are modified, click the Update button.
The Server checks the account and the account domain settings. Only if the service is enabled for both the account and the account domain, that service can be used with this account.
See the Domains Settings section for more details.
If you select the default option, the Enabled Services for this account are defined using domain Default Account Settings or the global Default Account Settings.
Please note a difference between the Default Account settings and the Enabled Services specified for the domain: while you can override the default account settings for some account by explicitly specifying the enabled services for that account, you cannot override the Enabled Services specified for the Domain. If the Default Account Settings disable POP and IMAP access, you can explicitly enable POP and IMAP access for a particular account. But if POP and IMAP access is disabled in the Domain Settings, no account in that domain can be accessed via these protocols.
Any of the Limits Settings can be set to the default value, in this case the setting value is taken from the domain Default Account Settings or the global Default Account Settings.
Click the Automated Rules link to specify the rules to be applied to all incoming messages directed to this account.
If an administrator creates an Automated Rule containing actions the account user is not allowed to specify, the user will be able to view that Rule, but will not be able to modify any part of it.
Any of these Settings can be set to the default value, in this case the setting value is taken from the domain Default Account Settings or the global Default Account Settings.
Any of these Settings can be set to the default value, in this case the setting value is taken from the domain Default Account Settings or the global Default Account Settings.
Each account can have aliases (alternative names). If the account JohnSmith has the jsmith and j.smith aliases, mail directed to jsmith and to j.smith will be stored in the JohnSmith account. Also, to access the JohnSmith account via POP, IMAP, and other mailer application the user names jsmith and j.smith can be specified in the mailer settings.
You can modify existing aliases, add an alias by typing a new name in the empty field, and remove an alias by deleting it from its field. Use the Update button to update the list of account aliases.
Alias names should not be the same as the name of some other account, alias, or a mailing list in the same domain.
Every CommuniGate Pro Mailing List has an owner - an account in the main or one of the secondary domains. To create a Mailing List, you should create the Owner account first. For each list, the Mailing List manager creates several mailboxes inside the owner account, so the owner account should be of the MultiMailbox type.
To create a mailing list, type the list name and click the Create List button. To modify the list settings, to rename and remove the mailing lists use the links to the Mailing List Settings pages.
If you want to rename an account, open its Settings page with a Web browser, and enter a new account name into the New Account Name field. Click the Rename Account button.
If there is no other account with the same name as the specified new account name, the account is renamed and its Account Settings page should reappear on the screen under the new name.
You cannot rename an account when it is in use.
If you want to remove an account, open its Settings page with a Web browser, and click the Remove Account button. The confirmation page should appear.
If you confirm the action, the selected account, all its mailboxes, settings, and other account-related data files will be permanently removed from the Server disks.
The account aliases and all mailing list owned by this account will be removed, too.
You cannot remove an account when it is in use.
The Default Account Settings page resembles a regular Account Settings page. Any setting on that page can also be set to the default value, in this case the actual value is taken from the global Default Account Settings, which specify the default setting values for all accounts in all Server domains.
You can modify the global Default Account Settings by clicking the Account Defaults link on the Domains (Domain List) page.
When you have to create many accounts, you may want to specify some non-default setting for all new accounts. Each domain has its own Account Template, and you can modify it by clicking the Template link on the Account List page.
The Accounts Template page resembles a regular Account Settings page.
All the settings set there will be copied to all newly created accounts in this domain.
Note: The Default Account Settings and Account Template are quite different. The Account Template is used only when an account is being created. All template settings with non-default values are copied to the new account settings. If you modify the template settings after an account has been created, those account settings will not change.
Besides the initial, non-Default setting values, the Account Template can be used to instruct the server to create several mailbox in each new account (by default only the INBOX mailbox is created), to subscribe the account to certain mailboxes, and to create mailbox aliases in all newly created accounts.
Enter a name into the empty field to add a mailbox name to the list. In this sample, when a new multi-mailbox account is created in this domain, the mailboxes Sent and Drafts will be created in that account, along with the INBOX mailbox.
See the Mailboxes section to learn about Mailbox Subsciptions.
Creating initial non-empty subscription:
See the Mailboxes section to learn about Mailbox Aliases.
Specifying a non-empty list of mailbox aliases simplifies the initial set-up for Microsoft Outlook users that need access to public mailbox and other foreign mailboxes, but cannot use their mailers to access foreign mailboxes directly.
Click the browse button to select a file on your local system, and then click the Import Accounts button to create accounts listed in the selected file.
There is a sample IMPORT file:
Name | Type | Ignore | Storage | Aliases |
johnd | MultiMailbox | sales dept | 50M | |
susan | MultiMailbox | mgmnt | 10M | susan.s,susan_smith |
sales | MultiMailbox | dummy | 30M | |
info | MultiMailbox | dummy | 50M | help |
Note: The 4.5 and later Macintosh versions of the Microsoft Internet Explorer upload Macintosh files in the encoded x-macbinary format if the file contains a resource fork. Most text files created with Macintosh text editor applications contain resource forks that keep the information about the file fonts, file window position, and other Macintosh data. Such files cannot be used as import files with the Microsoft Internet Explorer browser. Either use a text editor application that saves text files without resource forks or use a browser that uploads Macintosh files without encoding.
The first file line describes the file contents. It should contain tab-delimited names of account attributes. The following names are supported:
If the first line is parsed, all other lines are processed. Each line should contain tab-delimited fields, with the field contents specified in the first line. A line can contain less fields than the first line, in this case missing fields are processed as empty fields.
Attribute values for empty and missing fields are taken from the Account Template.
If an error occurs while processing some file line (missing name field, duplicate name, etc.), all accounts created while processing previous lines are removed, and the number of the line that caused the problem is displayed. You can fix the file and try again.