CommuniGate Pro WebMail: Mailboxes

Access to Mailboxes Mailbox Browsing Mailbox Management Mailbox Subscription Management Mailbox Aliases Management Access to Mailboxes by Name One of the main functions of the CommunuGate Pro WebUser Interface is Web Access to user mailboxes. You can display the list of mailboxes in your account, create new mailboxes, rename and remove mailboxes, open and view mailbox, search mailboxes for certain data, etc.

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Access to Mailboxes

The Mailboxes page displays your mailboxes. It allows the user to open the listed mailboxes and to create a new mailbox:

used 238K of 3M

Filter: 3 selected

Mailbox Size Messages New INBOX 20K 5 2 Friends 200K 56 4 Friends/Family 18K 3

The mailbox names are links to the WebUser pages displaying the mailbox contents.

You can open the Settings page and specify which mailboxes should be displayed in the Mailboxes page:

Display All Account Mailboxes:	default (Yes)NoYes
Display Subscribed Mailboxes:	default (Yes)NoYes

Display All Account Mailboxes

If this option is selected, all mailboxes created in your account are listed.

Display Subscribed Mailboxes

If this option is selected, the Mailboxes page lists all mailboxes your account is subscribed to (including foreign mailboxes).
If this option is selected, the newly created mailboxes are automatically added to the subscription list.

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Mailbox Browsing

You can browse a mailbox by clicking its name (link) on the Mailboxes page. A mailbox page displays the messages stored in the mailbox, it provides checkboxes to select messages, and the controls for performing operations on the selected messages:

1030100300100030001000030000100000300000 1000000 Filter: Search:

Status From Subject Size Received TestList administration Welcome! 871 25-Nov-99 Technical Support Fwd: [*] CommuniGate Pro 2.8b2 released 4K 25-Nov-99 Technical Support TEST - text & 2 gifs 11K 25-Nov-99 Technical Support Fwd: TEST - text & 2 gifs 13K 25-Nov-99 philip@node5.stalker.com (no subject) 5K 25-Nov-99 Technical Support FWD:(no subject) 5K 25-Nov-99 Technical Support Fwd: HTML letter (alternative) (no subj 6K 25-Nov-99 John R. Smith Re: Weird Problems 2015 03-Dec-99 Douglas M. bad log file from our server 8K 11-Dec-99 U&B LDAP 1575 21-Dec-99 James Green design suggestion 3K 23-Dec-99 Adam Drake Transmission problems between SIMS and 4K 05-Jan-00

Read: Flagged: Deleted: -- select mailbox --INBOXFriendsFriends/Families Mailbox Management

For each message in the mailbox, several message header fields are displayed. The messages are sorted by the highlighted field. The field name (link) can be used to highlight a different field and to change the sorting order.

A message can be opened using a link in the first and/or highlighted columns.

Display

This button tells the WebUser module to display not more than the specified number of the mailbox messages. If the Filter field is not empty, only the messages with the highlighted field containing the filter string are displayed. If the Search field is not empty, only the messages containing the search string are displayed.

Read

The Set button can be used to mark the selected messages as "read", the Clear button can be used to mark the selected messages as "unread".

Flagged

The Set button can be used to mark the selected messages with a flag, the Clear button can be used to remove the flag marker from the selected messages.

Copy To

This button can be used to copy the selected messages into the specified mailbox.

Move To

This button can be used to copy the selected messages into the specified mailbox; the original message is deleted or it is marked as deleted (if the WebUser Interface Delete Mode is set to Marked).

Redirect To, Forward To

This button can be used to redirect or forward the selected messages to the specified addresses. The address field below the buttons should contain one or several addresses separated with the comma signs.

Mailbox Management

This link can be used to open the Mailbox Management page.

The following buttons appear if the WebUser Interface Delete Mode is set to Mark

Delete

The Set button is used to mark the selected messages as "deleted", the Clear button can be used to clear the "deleted" markers.

Purge Deleted

This button is used to remove the messages marked as "deleted" from the mailbox.

If the the WebUser Interface Delete Mode is set to Via Trash or Immediately, the following button appears:

Delete

Click this button to move the selected message(s) to the Trash mailbox (the Via Trash Delete Mode) or to mark all selected messages as "deleted" and remove all marked messages immediately (the Immediately Delete Mode).

You can open the Settings page and specify how mailboxes should be displayed:

Mailbox Viewer	Display: default (20)571015202530501003001000100001000000	Refresh Every:  default (3 minutes)30 secondsminute2 minutes3 minutes5 minutes10 minutes15 minutes30 minuteshour2 hours3 hours
DefaultCustomFields: Status From Subject Size Received Reverse Sort: default (Yes)NoYes

Display

This option specifies how many messages should be displayed on one Mailbox page. If a mailbox has more messages than this option specifies, an arrow links appear to allow you to "page" the entire Mailbox.

Refresh Every

This option specifies how often the Mailbox pages should be automatically updated.

Fields

This set of options specifies the message fields to be displayed in the Mailbox pages. Select -nothing- and click the Update button to remove a field.

Sort

This set of radio buttons allows you to select the field for initial (default) mailbox sorting.

Reverse

This option specifies the initial (default) mailbox sorting order.

The WebUser Interface Settings page also allows you to specify the Delete Mode:

Miscellaneous
Message Delete Method: Move To TrashMarkImmediately

Move To Trash

The delete operation moves the selected message(s) to the Trash mailbox. This option available for multi-mailbox accounts only. If the Trash mailbox does not exist, the first delete operation creates it.

Mark

The delete operation marks the selected message(s) as "deleted". The marked messages can be removed using the Purge Deleted operation.

Immediately

The delete operation marks the selected message(s) as "deleted" and then immediately deletes all marked messages from the mailbox.

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Mailbox Management

The Mailbox Management page allows you to set the ACL (Access Control List) settings for the selected mailbox, to rename, and to remove the mailbox.

To rename a mailbox, type the new mailbox name into the New Mailbox Name field and click the Rename Mailbox button. If the Rename Submailboxes option is selected, all submailboxes of this mailbox will be renamed, too. If you are renaming the mailbox Sent into Sent in 2000, and you also have the Sent/customers submailboxe, that submailbox is renamed into Sent in 2000/customers if the Rename Submailboxes option is selected.

Note: If you rename your INBOX, the new empty INBOX is automatically created.

To remove a mailbox, click the Remove Mailbox button. If the Remove Submailboxes option is selected, all submailboxes of this mailbox will be removed, too. If you are removing the mailbox Sent, and you also have the Sent/customers submailboxe, that submailbox is removed, too - if the Remove Submailboxes option is selected.

Note: You cannot remove your INBOX.

To grant mailbox access rights to a user, enter the user name into the Identifier field, select the desired access rights, and click the Update button. To grant an access right to everybody, use the word anyone. To remove certain rights from a particular user, "grant" those rights to the identifier -username.

Access Control List
Identifier Lookup Select Seen Flags Insert Post Create Delete Admin

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Mailbox Subscription Management

The Subscription Management page allows you to set the Mailbox Subscription - the list of your own and foreign mailboxes you want to use.

You can open the Subscription page using the link on the Settings page:

Mailbox Subscription

Type a mailbox name into an empty field and click the Update button to add a mailbox to the subscription list.

To specify a foreign mailbox, type the tilda sign (~), the user name, the slash sign (/) and then the mailbox name. Make sure that user has already granted you the Select access right for that mailbox.

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Mailbox Aliases Management

The Subscription Management page allows you to set the Mailbox Aliases - the list of simple names for foreign mailboxes. You should use mailbox aliases if you want to access foreign mailboxes via IMAP clients that do not support the foreign mailboxes concept. It is not recommended to use mailbox aliases with more advanced IMAP clients or with the WebUser Interface itself, since they add unnecessary compexity to mailbox management.

Mailbox Aliases
Alias Name Foreign Mailbox Name

Type a simple mailbox name into an empty field in the left column, type the name of a foreign mailbox into the right column field, and click the Update button to create a mailbox alias.

Your mail client software will list the created mailbox aliases as well as the real mailboxes created in your account. You can open a mailbox alias as you open a real mailbox, and the specified foreign mailbox will be opened.

Change the mailbox alias name to an empty string and click the Update button to remove the mailbox alias.

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Access to Mailboxes by Name

You may want to access some mailbox without including it into your subscription list.

Open the Subscription page and type the mailbox name in the Open Mailbox panel and click the Go button:

Open Mailbox